Scroll to read more

Lead spacers? Duplicate content? You really don’t want either of these in your digital assets due to SEO and search engine crawler issues.

We’re all guilty of asset scattering now and then. You know, dumping many images and documents everywhere in your website’s file directory? That’s not asset management.

To do this job well, you need a strategic digital asset management workflow that everyone in your organization will follow. If you’d like help, keep reading for several DAM best practices.

Establish Clear Metadata

Metadata is information about content used to help organize, manage, and classify digital assets. Creating good metadata will make it easier to find assets as well as help automate processes such as archiving, backup, and file sharing.

To establish clear metadata, organizations should choose the right data schema, define taxonomy, and build a managed structure of categories. You can also use DAM with PIM to streamline your data and store it to encourage buyers with visually appealing product stories.

After the structure is organized and the terms are defined, each asset should then have relevant metadata tagging added to it. This will ensure that all data assets are accurately tracked and categorized. To ensure accuracy and consistency across the organization, it is important to keep the metadata definitions standardized and up to date.

Ensure Standard File Formats

First, it is important to establish which file formats are most vital to your business and decide which to accept, deny, and convert. It is best to use open-source formats, as they are less likely to become obsolete and ensure that any proprietary formats are supported by the widest range of applications.

Next, all digital files should be checked for metadata prior to upload to ensure compatibility. Also, regular backups should be always taken to ensure the safety of essential files.

Finally, consistency should be maintained by keeping the same naming and folder structure across all assets. Following these steps will minimize the time required for Digital Asset Management and ensure a smooth workflow.

Automate Tasks

This is a market strategy that involves setting up a system that will automate certain procedures that repeat often, allowing you to reduce the time and effort spent on executing them. To automate tasks, start by deciding which activities are candidates for automation. After identifying relevant tasks, determine the best tools to handle those operations.

Then define the parameters for each task and create a workflow that will automate the process. This can save time and money while reducing the risks of errors.

Use These Digital Asset Management Workflow Today

So, in a nutshell, if you want to make your digital stuff work better, you need to follow these good ways of doing things. You need to organize everything super well, give stuff smart labels, and keep a close eye on changes.

That way, you’ll have a neat digital asset management workflow system that makes it easy to find and share your digital goodies. It’s all about keeping things tidy and smart for your digital things to work their best.

Did you find this article helpful? Check out the rest of our blog for more!